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  • Purchase orders
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Bulk changes/actions

How to make bulk changes in inFlow

If you want to make bulk changes or actions to products and orders in inFlow, read below to learn more.

Please note: This feature is only available on inFlow Cloud for Web

Products

Selecting multiple products in bulk

To make changes, you can select up to 20 product rows from the product list. To do so, hover over a product and click the checkbox to the left of the product image. 

  1. Select a product from the product list. 
  2. Hold the shift key on your keyboard and hover over the products. Until you select another product, the included products will be highlighted in orange. 

Print product labels in bulk 

  1. Using the shift button on your keyboard, select up to 20 products. 
  2. Click Print > Label
  3. Choose the number of copies to print, label the template, and label size.  
  4. Then click Print.

Deactivate products in bulk

  1. Using the shift button on your keyboard, select up to 20 products.
  2. Select the Deactivate button. 
  3. Review the products listed, then click Deactivate products.

Deactivating more than 20 products?

If you want to deactivate more products at once, you can use inFlow’s imports. This guide explains more.

Sales & purchase orders

Updating sales order status in bulk (invoice, uninvoice & pay)

  1. Select multiple sales orders. You can use your shift button to hover over orders to select a group of orders at once. 
  2. Click Update status and select one of the options. The orange bar at the top of the window will list any orders that aren’t applicable.

Note: Multiple reference numbers can be added to the Ref# field and will apply to all of the selected orders.

Printing sales orders in bulk

  1. Select sales orders, then click Print.
  2. Select the document type. 
  3. You’ll see a list of sales orders you’re printing documents for, then click Print sales orders.
  4. Print the document with your browser’s printing screen. If you want to save the document, select Save as PDF to save the file to your computer

Emailing sales orders in bulk

  1. Select sales orders, then click Email.
  2. Select the document you want to send to the recipient. 
  3. Fill out the email form.
  4. Click Send when done. 

Assign sales orders to team members in bulk

  1. Select orders, then click Assign to
  2. Select a team member from the drop-down menu. 
  3. Review the orders, then click Confirm. 

Error assigning sales orders

If you get the error message That action can’t be applied to these records, check the team member’s permissions to ensure they have full access to the sales orders or the location of the sales order.

Updating sales order custom fields in bulk

  1. Select orders, then click on Update custom field.
  2. Available custom fields will listed for you to edit. Fill out the field, then click Update.

Canceling sales orders in bulk

  1. Select orders, then select Cancel orders.
  2. Review the orders listed, then click on Cancel orders.

Did you cancel an order by mistake?

If you canceled the wrong order, you can learn how to recover it from this guide.

Paying purchase orders in bulk

Up to 20 purchase orders can be selected to do a bulk action or make changes. See below for details. 

  1. Select purchase orders, then click on Pay.
  2. Fill out the payment information, then click Pay orders.

Note: Multiple reference numbers can be added to the Ref# field and will apply to all selected orders.

Printing purchase orders in bulk

  1. Select purchase orders, then click Print.
  2. Select the document type. 
  3. You’ll see a list of purchase orders you’re printing documents for, then click Print purchase orders.
  4. Print the document with your browser’s printing screen. If you want to save the document, select Save as PDF to save the file to your computer

Emailing purchase orders in bulk

  1. Select purchase orders, then click Email.
  2. Select the document you want to send to the recipient. 
  3. Fill out the email form.
  4. Click Send when done. 

Assigning purchase orders in bulk

  1. Select the purchase orders, then click Assign to
  2. Select a team member from the drop-down menu. 
  3. Review the orders, then click Confirm. 

Error assigning purchase orders

If you get the error message “That action can’t be applied to these records,” check the team member’s permissions to ensure they have full access to the purchase orders or the location of the purchase order.

Canceling purchase orders in bulk

  1. Select purchase orders, then select Cancel orders.
  2. Review the orders listed, then click on Cancel orders.

Did you cancel an order by mistake? 

If you canceled the wrong order, you can learn how to recover it from this guide

Customers & vendors

Updating custom fields in bulk

  1. Select multiple customer/vendor records, then click on Update custom field.
  2. Available custom fields will listed for you to edit. Fill out the field, then click Update.

Deactivating customers in bulk

  1. Select multiple customer/vendor records, then select Deactivate.
  2. Review the records listed, then click on Deactivate.

Stock transfers & adjustments

Printing stock transfers in bulk

  1. Select up to 20 orders from the Stock transfer list, then click Print.
  2. Review the orders that will be printed, then select Print Stock transfers. 

Emailing stock transfers in bulk

  1. Select up to 20 orders from the Stock transfer list, then click Email.
  2. Fill out the email form and review the stock transfers listed. To view the documents, select Preview document. 
  3. Click Send Stock transfers when done.

Assigning stock transfers in bulk

  1. Select multiple stock transfers, then click Assign to
  2. Select a team member from the drop-down menu. 
  3. Review the orders, then click Confirm.

Error assigning stock transfers

If you get the error message That action can’t be applied to these recordsCheck the team member permissions to ensure they have full access to the stock transfers feature or the location of the stock transfers.

Updating stock transfer statuses in bulk

  1. Select multiple stock transfers, then click Update status.
  2. Select Send transfer or Recieve transfer.
  3. Review the orders, then click Confirm.

Canceling stock transfers in bulk

  1. Select stock transfer, then select Cancel transfers.
  2. Review the orders listed, then click on Cancel orders.

Canceled a transfer by mistake? 

If you canceled the wrong order, you can learn how to recover it from this guide

Printing stock adjustments in bulk

  1. Select up to 20 orders from the stock adjustments, then click Print.
  2. Review the orders that will be printed, then select Print stock adjustments.

Emailing stock adjustments in bulk

  1. Select up to 20 orders from the stock adjustment list, then click Email.
  2. Fill out the email form and review the stock adjustments listed. To view the documents, select Preview document. 
  3. Click Send Stock adjustments when done.

Update stock adjustment reasons in bulk

  1. Select up to 20 orders from the stock adjustment list, then click Update reason.
  2. Select the reason from the drop-down menu. 
  3. Review the stock adjustments listed, then click Confirm.

Canceling stock adjustments in bulk

  1. Select stock transfer, then select Cancel adjustments.
  2. Review the orders listed, then click on Cancel adjustments.

Canceled an adjustment by mistake? 

If you canceled the wrong order, you can learn how to recover it from this guide.

Manufacture orders

Printing manufacture orders in bulk

  1. Select up to 20 manufacture orders, then click Print.
  2. Select one of the documents in the drop-down menu. 
  3. Review the orders, then click Print.

Emailing manufacture orders in bulk

  1. Select multiple manufacture orders, then click Email.
  2. Select a document from the drop-down menu.
  3. Fill out the email form and review the manufacture orders listed. To view the documents, select Preview document. 
  4. Click Send when done.

Assigning manufacture orders in bulk

  1. Select multiple manufacture orders, then click Assign to
  2. Select a team member from the drop-down menu. 
  3. Review the orders, then click Confirm. 

Error assigning manufacture orders

If you get the error message That action can’t be applied to these records, check the team member permissions to ensure they have full access to the manufacture orders or the location of the manufacture order.

Canceling manufacture orders in bulk

  1. Select multiple manufacture orders, then select Cancel orders.
  2. Review the orders listed, then click on Cancel orders.

Canceled a transfer by mistake? 

If you canceled the wrong order, you can learn how to recover it from this guide.

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In this tab
  • Selecting multiple products in bulk
  • Print product labels in bulk
  • Deactivate products in bulk
  • Updating sales order status in bulk (invoice, uninvoice & pay)
  • Printing sales orders in bulk
  • Emailing sales orders in bulk
  • Assign sales orders to team members in bulk
  • Updating sales order custom fields in bulk
  • Canceling sales orders in bulk
  • Paying purchase orders in bulk
  • Printing purchase orders in bulk
  • Emailing purchase orders in bulk
  • Assigning purchase orders in bulk
  • Canceling purchase orders in bulk
  • Updating custom fields in bulk
  • Deactivating customers in bulk
  • Printing stock transfers in bulk
  • Emailing stock transfers in bulk
  • Assigning stock transfers in bulk
  • Updating stock transfer statuses in bulk
  • Canceling stock transfers in bulk
  • Printing stock adjustments in bulk
  • Emailing stock adjustments in bulk
  • Update stock adjustment reasons in bulk
  • Canceling stock adjustments in bulk
  • Printing manufacture orders in bulk
  • Emailing manufacture ordersin bulk
  • Assigning manufacture ordersin bulk
  • Canceling manufacture ordersin bulk
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