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Asset tracking

How to use inFlow for asset tracking

With inFlow, you can effortlessly track your assets, just like many of our satisfied customers have been doing. Join them in streamlining your asset management process with ease and efficiency.

Please note this is only available on select plans or add-ons.

Web

Setting up asset tracking

To set up asset tracking in inFlow, you can create locations to represent your employees or jobs and products to represent your assets.

For instance, if you need to assign a computer to “John Doe.”

  1. Create inventory locations for both “Main Warehouse” and “John Doe.
  2. Add a product for “Computer.”
  3. Then, to issue the computer “John Doe,” create a Stock Transfer by going to the Main Menu > New stock transfer.
  4. Select the source location (Main Warehouse) and select the destination location (John Doe.) This will allow you to move the computer from “Main Warehouse” to “John Doe.”

This is trackable via the product history, the transfer#, and also the location itself (representing the person).

Locating assets

If you check the product record right after, you’ll be able to see where and who has taken an asset.

To return this asset back to the supply, you would do another stock transfer with the locations reversed.

You can even rename some of the fields in inFlow to match your business lingo — e.g., “Location” to “Employee” or “Product” to “Asset”.

Helpful reports

For further tracking of your assets take a look at the below reports in inFlow.

Report nameReport description
Inventory by location reportThis report will display your assets grouped by either all locations or specific ones.
Product cost reportTo keep a record of the costs incurred on your assets.
Stock transfer reportThis report displays a list of all the items that were transferred along with their corresponding cost values.

Webinar

Check out this webinar for how you can track your assets and use inFlow at the job site.

Webinar: Using inFlow Cloud at the Job site

Windows

Setting up asset tracking

To set up asset tracking in inFlow, you can create locations to represent your employees or jobs and products to represent your assets.

For instance, if you need to assign a computer to “John Doe.”

  1. Create inventory locations for both “Main Warehouse” and “John Doe.
  2. Add a product for “Computer.”
  3. Then, to issue the computer “John Doe,” create a Stock Transfer by going to the Main Menu > Inventory > Transfer Stock. This will allow you to move the computer from “Main Warehouse” to “John Doe.”

This is trackable via the product history, the transfer#, and also the location itself (representing the person).

Locating assets

If you check the product record right after, you’ll be able to see where and who has taken an asset. This information will also show up on the Current Stock window.

To return this asset back to the supply, you would do another stock transfer with the locations reversed.

You can even rename some of the fields in inFlow to match your business lingo — e.g., “Location” to “Employee” or “Product” to “Asset.”

Helpful reports

For further tracking of your assets take a look at the below reports in inFlow.

Report nameReport description
Inventory by location reportThis report will display your assets grouped by either all locations or specific ones.
This report displays a list of all the items that were transferred, along with their corresponding cost values.To keep a record of the costs incurred on your assets.
Stock Transfer ReportThis report displays a list of all the items that were transferred along with their corresponding cost values.

Webinar

Check out this webinar for how you can track your assets and use inFlow at the job site.

Webinar: Using inFlow Cloud at the Job site
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In this tab
  • Setting up asset tracking
  • Locating assets
  • Helpful reports
  • Webinar
  • Setting up asset tracking
  • Locating assets
  • Helpful reports
  • Webinar
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