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Barcode setup

How to create/generate barcodes in inFlow

Looking to simplify your inventory management? Consider using barcodes to streamline product scanning and reduce errors. You can either create your own barcodes or let inFlow generate them for you.

Web

What are barcodes? 

Barcodes are a visual representation of the product/item that is usually made with lines and spaces. 

Barcodes have two elements: the barcode data, which consists of letters and numbers, and the barcode image, which consists of scannable lines and spaces.

A global trade item number (GTIN) is encoded to a barcode in a globally recognized barcode format, such as UPC or EAN. You’ve likely seen GTIN barcode formats on products in retail stores that are 8, 12, 13, or 14 digits long. 

inFlow supports 13-digit barcodes.

Add existing barcodes from your products

If your products have barcodes from your vendor/supplier, you can add them to inFlow in two ways. 

inFlow doesn’t support duplicate barcodes. As a result, each barcode number must be unique.

Manually adding barcodes to a product record

  1. Open the product record. (Main Menu > Inventory > Product List.)
  2. On the product record, click on Add Barcodes.
  3. In the blank field, scan the product barcode. If there is an additional barcode select Add barcode and scan the next barcode to the blank field. 
  4. Click Update when done.
  5. Click Save on the product record to finalize the changes.
Adding a barcode to a product in inFlow.

Once a barcode is added to a product, the Add barcodes button changes to Manage barcodes.

Importing barcodes in bulk with a CSV import

You can also add barcodes to your products in bulk by importing a CSV file. See below for details.

Creating a CSV template by exporting from inFlow

If you don’t have a list of your products on a spreadsheet, inFlow can make one for you. The convenient part is that when you use this file to import your barcodes, inFlow will recognize the data, making the importing process even easier. 

  1. Go to Main Menu > Export data.
  2. Select Product Details from the Data type section. 
  3. Click Export to download the CSV file to your computer. 

CSVs exported from inFlow will have more data on the spreadsheet than you need for importing barcodes. You can remove those columns if you prefer or locate the barcode field and add the product barcodes to that column. 

Editing the CSV template

To import barcodes to inFlow, the CSV file only needs two columns: product name and barcode. 

CSV template for importing barcodes.

Multiple barcodes on a CSV import file

For products with more than one barcode, use a comma to separate the barcode numbers.

CSV template for importing multiple barcodes per product.

Importing the barcode CSV to inFlow

When the CSV file is complete, you can import it to inFlow to update the product records. 

  1. Go to Main Menu > Import data.
  2. In the Data type drop-down menu, select Product details
  3. Below, select the CSV file to upload to inFlow, then click Next.
  4. If applicable, select Edit Data Mapping.
  5. Match the Product name and Barcode fields to the left with the fields in the respective drop-down menus. 
  6. Click Import when to continue.
  7. You’ll see an Import is in progress message. Click Okay. When the import is complete, you’ll be emailed the results. 

For an overall guide on how to update products with a CSV import, take a look at this guide.

Have inFlow create free internal barcodes

inFlow can automatically generate barcodes for products without them. New barcodes will not overwrite any existing ones.

  1. Go to the Inventory settings in inFlow. 
  2. Under Free internal barcodes, select Generate.
  3. Toggle ON Automatically generate free internal for products without a barcode. A preview of the barcode will be displayed below. 
  4. Click Generate barcodes.
inFlow’s internal barcode generator tool.

Multiple barcodes on a product 

In inFlow, you have the option of having multiple barcodes for a product. See below for steps on how to add additional barcodes and set a default. 

How to add additional barcodes

  1. Open a product record (Main Menu> Product list.)
  2. Click on Barcode. 
  3. Select Add barcode to add a unique barcode to the field. 
  4. Click Update, then save the product record. 
Adding multiple barcodes to a product in inFlow.

On the product record, you’ll see the default barcode and + more, which shows that there are multiple barcodes assigned to the product. 

Multiple barcodes on a inFlow product record.

Setting a default barcode

With multiple barcodes, one of the barcodes needs to be set as the default. This default barcode will be used when connected to ecommerce and accounting integrations and printing labels.

  1. Open a product record (Main Menu> Product list.)
  2. Click on Barcode. 
  3. From the list of barcodes, click on the star icon that should be the default.
  4. Click Update, then save the product record. 
Setting a default barcode on a inFlow product record.

Purchase GTIN barcodes 

Did you know you can buy barcodes with inFlow? We’ve partnered with GS1 to become an official partner. 

For more details, check out the GS1 Barcode Shop or select Buy barcodes from the Inventory settings in inFlow. 

Barcodes & SKUs video

Watch this video to learn how to add barcodes to inFlow. 

Please note: the steps in this video may differ from the directions in this article. inFlow’s barcoding and SKUs feature has been updated since publishing this video.

Barcodes and SKUs (2024) | Getting Started with inFlow

SKU vs UPC

You can learn more about SKUs and UPCs from the inFlow Blog.

Windows

What are barcodes? 

Barcodes are a visual representation of the product/item that is usually made with lines and spaces. 

Barcodes have two elements: the barcode data, which consists of letters and numbers, and the barcode image, which consists of scannable lines and spaces.

A global trade item number (GTIN) is encoded to a barcode in a globally recognized barcode format, such as UPC or EAN. You’ve likely seen GTIN barcode formats on products in retail stores that are 8, 12, 13, or 14 digits long. 

inFlow supports 13-digit barcodes.  

Add existing barcodes from your products

If your products have barcodes from your vendor/supplier, you can add them to inFlow in two ways. 

inFlow doesn’t support duplicate barcodes. As a result, each barcode must be unique.

Manually adding barcodes to a product record

  1. Open the product record. (Main Menu > Inventory > Product List > double click on your product).
  2. On the main product page, click on the Barcode field.
  3. Scan your product.
  4. Click Save.

Now that it’s saved, it’s ready to be scanned into a sales order, purchase order, basically anywhere in inFlow where you can select a product!

You can store more than one barcode for the same product by separating the barcodes with commas.

Importing barcodes in bulk with a CSV import

You can also add barcodes to your products in mass by importing with CSVs.

If you already have a list of products in inFlow, follow these steps to update your existing products with barcodes using a CSV import.

Have inFlow create free internal barcodes

To let inFlow automatically create barcode numbers for new products you create:

  1. Go to the Main Menu > Options > Settings.
  2. Under Barcodes & Stock keeping units (SKUs), click the Generate… button. It will redirect you to inFlow Cloud for Web.
  3. Toggle ON Automatically generate free internal for products without a barcode. A preview of the barcode will be displayed below. 
  4. Click Generate barcodes.

Mobile

What are barcodes? 

Barcodes are a visual representation of the product/item that is usually made with lines and spaces. 

Barcodes have two elements: the barcode data, which consists of letters and numbers, and the barcode image, which consists of scannable lines and spaces.

A global trade item number (GTIN) is encoded to a barcode in a globally recognized barcode format, such as UPC or EAN. You’ve likely seen GTIN barcode formats on products in retail stores that are 8, 12, 13, or 14 digits long. 

inFlow supports 13-digit barcodes. 

At the moment, there isn’t a way to set up automatic barcoding from the mobile app. This will have to be set up on the inFlow Cloud Windows or Web app.

To learn how to manually add barcodes to inFlow Cloud for Mobile app, see below.

Manually adding barcodes to a product record

To add your existing barcode numbers to your products using the inFlow Cloud for Android or iOS app:

  1. Open the mobile app and head to the product list.
  2. Tap the search icon at the top right to find your product, or select it from the list below.
  3. Scroll down to the barcode field and tap the barcode icon.
  4. If prompted, allow the app to access your camera.
  5. Align the barcode in front of the camera, and inFlow will add it to the barcode field for you.
  6. Click Save.

Barcodes & SKUs video

Watch this video to learn how to add barcodes to inFlow.

Barcodes and SKUs | Getting Started with inFlow

SKU vs UPC

You can learn more about SKUs and UPCs from the inFlow Blog.

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In this tab
  • What are barcodes?
  • Add existing barcodes from your products
  • Manually adding barcodes to a product record
  • Importing barcodes in bulk with a CSV import
  • Have inFlow create free internal barcodes
  • Multiple barcodes on a product
  • Purchase GTIN barcodes
  • Barcodes & SKUs video
  • SKU vs UPC
  • What are barcodes?
  • Add existing barcodes from your products
  • Manually adding barcodes to a product record
  • Importing barcodes in bulk with a CSV import
  • Have inFlow create free internal barcodes
  • What are barcodes?
  • Manually adding barcodes to a product record
  • Barcodes & SKUs video
  • SKU vs UPC
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