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Retrieve orders faster with our inventory picklist template

by Thomas | Last Updated: July 30th, 2021 | Inventory | 2 comments

If retrieving products from the shelf is slowing your business down, then using a picklist template could be an invaluable tool.

Picking is the process of removing sold products from your inventory — usually to prepare them for shipping. A lot of first-time businesses begin with a simple approach to picking: they’ll open a sales order, go to the back room to gather stock for that order, and then start all over again for the next order. This workflow is fine if you have just a few orders, but it also means a lot of unnecessary trips back and forth.

A faster way of working is to gather your orders and create a list of what needs to be retrieved, where it can be found, and which sales order the product belongs to. It just so happens that these are the kinds of things our inventory picklist template can help you with

To get started, please download our Excel picklist.

How to use a picklist to speed up the picking process

Screenshot of our excel picklist template

When you load up the template for the first time, you’ll see six columns. Here is what you can place in each of them:

  • Order No. is for sales order numbers, in case you’re picking for several orders at once
  • Item name is the name of the product you need to pick
  • Location is the storage location of that product (if you have several)
  • Aisle is a sublocation, in case your storage room or warehouse has a lot of subdivisions to look through (you can hide this column if you don’t need it)
  • Quantity is the amount of that product you need to pick
  • Picked? is a checkbox to tick off when you print this list out and start picking

Note: we’ve left a few example orders and items in the first six rows, so feel free to delete them when you start.

The basic workflow of this picklist is to examine your open sales orders (i.e. the ones that you can fulfill), add all of the products to the picklist, and then print it. If you have enough products that they don’t fit on one page, don’t worry: our template comes with three pages. Just scroll down to the next page and add your extra products there.

Then you can head to the back room or storage area to start retrieving products in a single trip, instead of multiple trips back and forth.

Having the printed picklist with you will provide you with all the information you need to find your products and properly assign them to your orders afterwards.

A few extra picklist tips

Sometimes you’ll think you have enough to fulfill your orders, but once you get to the back room, you might find that you’re a few pieces short. In cases like this, just write the amount that you were able to pick beside the checkbox in the Picked? column.

If you have multiple sales orders that require the same product, it might be more efficient to organize your picklist by Location first, instead of by Order No. This way you can visit each storage location just once, but still process all of your orders. To learn how to filter your Excel picklist by the Location column, have a look at this Microsoft support article.

Generate picklists automatically with inFlow

Our picklist template is easy to use, but you’ll still need to manually fill it out every time you process your orders.

If you like using picklists and you’d like to speed things up even more, inFlow Cloud can help by handling your complete order flow.

inFlow can keep track of your stock levels and sales orders, and automatically generate picklists for each order (with the locations already filled in). It also helps you know when you need to reorder, so you can avoid losing sales due to stock outages.

Speed up your order fulfillment with inFlow Cloud!

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Thomas is a 100% human being who divides his time between writing medium-sized articles with his keyboard and taking large photographs with his camera.


  1. Harry

    I am purchasing a business that stocks 500-1000 different items. Items are sold by lengths in 1/4 yard increments. Other items are sold in individual pieces. I would like to scan items into inventory and remove them as they are sold.
    Which program and pricing would be best for this application?

    • Thomas Wong

      Hi Harry,

      If you’re tracking ~1000 different types of items, inFlow Cloud Essentials plan could help you with that. Monthly and annual pricing is listed here:

      If you already have a spreadsheet listing all of the different items, we can help you to import it and get you going faster in Cloud.

      You can track items by the piece, by the 1/4 yard, or whatever unit of measure you prefer.

      Finally, all of our software is scanner-compatible. You’d just enter the barcodes into inFlow Cloud to associate them with products, and you can then scan them straight onto orders without having to type the names out.

      I hope you’ll give inFlow Cloud a try, and if you have any questions, our support team would be happy to help:


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