# Moving average formula for calculating cost

The moving average formula is a solid choice for ensuring your costs are always up to date. Costing methods are important to nail down because, given the same stock levels and purchase prices, each method can report very different levels of profit and cost of goods sold (COGS). We’ve already talked about FIFO (First in first out) and LIFO (Last in first out) costing methods in other articles, so it’s now time to discuss a third option.

Using a moving average formula will generate a product cost that falls between what FIFO and LIFO would report, which can be very useful if if it isn’t possible or feasible to deal with multiple costing layers.

## The moving average formula doesn’t use costing layers

You might recall this table for Zealot lens purchase and sales orders, which we used to discuss FIFO and LIFO. We tallied the cost of goods sold for 70 units by finding the sum of different costing layers.

FIFO used January and February’s orders to derive COGS because it took from the oldest stock first, and LIFO used March and February for COGS because it takes from the newest stock first. Now let’s examine COGS by tallying the sale of 70 units on March 19 and March 23:

Whichever way you slice it, that’s two costing layers you have to account for when you sell those goods. Multiple cost layers can make it difficult to calculate profit or COGS, especially when a sales order ends up using stock from different purchase orders (with different cost layers). The current example is very neat and tidy because the sales orders use up exactly two costing layers. However, you can often have sales orders that takes all the Zealot lenses from January, and just three lenses from February. That would leave you with a partial cost layer from February that you still need to account for moving forward.

## Moving average formula

Using a moving average formula saves you from having to track any costing layers at all. Instead, you’ll re-calculate the average cost per unit each time you purchase more stock — hence the name “moving average”. Here’s those same set of POs for Zealot lenses, with an extra column for unit cost:

The unit cost is based on the value of incoming stock + the value of leftover stock from previous orders. The value of what you have left + value of the newly received stock is your total cost. When you divide total cost after a PO by total quantity after a PO, you get unit cost. Here’s how to use the moving average formula to arrive at the unit cost of $10.50:

The big advantage of the moving average is that COGS becomes a lot easier to calculate: all you need to do is see how much of a product you have sold, and multiply that amount by your current unit cost. You’ll only have one unit cost to worry about because you’ll always recalculate unit costs after every PO. This makes it much simpler to track the actual cost of goods sold, regardless of whether you sell 10 or 100 products on an order.

Now let’s go back to the sales orders of 70 units of Zealot lenses from earlier, but this time we’ll calculate the COGS with moving average:

Using the moving average formula to derive COGS from Zealot lens sales, you can see that it falls between the figures that FIFO or LIFO report:

- FIFO reported a COGS of $720.00
- Moving Average reported a COGS of $735.00
- LIFO reported a COGS of $750.00

It’s important to remember that the cost of goods sold will not be identical when comparing FIFO vs. LIFO vs. moving average in a particular period of time, like a financial year. This can affect how much revenue that your business ends up reporting, which affects how much tax you end up paying. So it’s really important to find out which costing method is right for your business and then stick to it.

## inFlow Cloud makes moving average costing easy

Some businesses track their FIFO and LIFO costs on paper, but if you choose to use moving average, you’ll want software to help you keep all of the math manageable. Excel can work if you have a formula to keep rolling the totals from a previous cell, but that requires consistent fine tuning. inFlow handles all of these important, continuous calculations on the back-end so that you can focus on other aspects of your business.

We think this method of cost tracking works very well for a lot of small businesses, so we’ve made it the default costing method in our own software (although you can change this). If you just start using inFlow it will automatically use the moving average formula so that you can see how unit cost has changed over time.

how do I calculate my unit cost after my sales which has an increased sales cost to my new purchase?

Hi Zina, adjusting cost after-the-fact can be a bit tricky, but generally we suggest adding or modifying the sales order record and making a note of it, so others know why it was changed. In inFlow you can add extra services to the sales order to effectively increase the cost of items sold on that order.

Or if you’re using moving average cost within inFlow, you can add a retroactive cost adjustment to that product. This article can help you with that if you use inFlow Cloud: https://www.inflowinventory.com/support/cloud/my-products-cost-is-wrong-how-do-i-change-it/

That way any report that calculates profit will take this newer, higher cost into account.

Hi Thomas,

This is a great read!

I was wondering at what periods would you calculate the moving average in my case? For example if I make a new order, the invoices for manufacturing will be in January, inspection in February and freight is in March. When will you calculate the moving average? In January? I only have the manufacturing invoice and estimates of inspection and freight. Or in March? When I receive the goods and have all the invoices to calculate the moving average.

And assuming you calculate the moving average in March, does it prevent you from recording the January/February invoices in your monthly periodic bookkeeping system? Does inventory invoices even recorded into the bookkeeping system in any other way but as COGS when sales occurs?

Thank you!

Hi Tal,

Thanks for stopping by!

That’s a good question; you could record the cost initially in January and then update the PO/cost when you get other inspection/freight charges. Your other method would work too, but at least this way you have partial costs captured, even though you’re waiting for inspection/freight costs to arrive.

I can’t speak for all systems, but if you did this in inFlow Cloud, the product cost would be updated accordingly if you made changes to the original PO. The date used for the updated cost would be the Receive Date for those items on the purchase order.

What about if I have incoming debits and credits and I need to find the latest value?

For example:

Description AMOUNT QTY

Credit -255.15 -1.000000

Credit -255.15 -1.000000

Credit -255.15 -1.000000

Credit -255.15 -1.000000

Debit 289.80 1.000000

Debit 331.80 1.000000

Debit 331.80 1.000000

Debit 67.20 1.000000

Debit 22.22 1.000000

Assuming last transaction is latest date, would MAC be Sum of amount / sum of qty?

Hi BB, in the case of calculating cost based on moving average, we’d only use the quantities and the credits (assuming these represent paying for the product). Any debits from sales of the product would not affect the cost.

Since all your credits in that example were -225.15, then the cost per unit is simply 225.15.

However, since there were only 4 credits and 5 debits, that leaves your stock in an overall quantity of -1.

So you’d need one additional credit in order for any system to properly calculate the cost.

Can similar items be reasonably grouped? For example if I have 2-3 types of necklace cords I use for making/selling pendants can I group these under “Necklace Cords” with an averaged price? I do many small batch and one-off projects and tend to buy a lot of different raw materials but in a fairly small number of categories.

Hi Dan,

If I understand that correctly, groiuping 2–3 different pendants would be calculating cost for a category or group. It’s fine to do that if they’re very similar costs and prices, but it’s not the same thing as identifying the moving average cost for one particular kind of pendant.

Hi! I’m going to use average moving method. Could you advise,how to calculate average cost if i have sales first than purchases?

Hi Liza,

This sounds like a situation where you are back-ordered or you have to specially order an item in. I think you would need to wait for the purchase order (PO) to arrive, and that would help you to establish your cost.

You can still use the moving average formula provided in the article, but with a slight modification.

Our original formula above tries to factor in existing stock, but you can’t do that in your example, because you sold your item on a sales order (SO) without having any in stock. You would have to create a new PO to actually get that product in so that your customer could take it.

So in cases where you have 0 or negative stock, I’d modify the formula to apply to your very next PO only:

Average unit cost = [Total cost of PO / Total qty ordered on PO]

Once you get back to having a positive amount of stock (over 0), you can go back to using the formula in the article.

– Thomas