Need excel inventory templates that will help you get organized? Well, look no further. We’ve compiled seven of the best and most used Excel inventory templates for you to download (for free). As discussed in our inventory management 101 section, mastering inventory control depends on properly documenting everything in your business. So start downloading those templates!
Product list template
A product list acts as a master sheet for all the products your business carries. A good product list should include all the products you carry, their cost, and their retail selling price.
Compiling a product list is a great way to get a feel for the different products you carry, their price points, and what sort of profit margin they offer.
Inventory list template
Inventory lists are more robust versions of product lists. For this reason, they usually include things like SKUs, product descriptions, reorder levels, and reorder quantities. Obviously, this makes them perfect for people who want a more comprehensive look at the products they carry.
We’ve written an entire article all about inventory lists if you want to learn more.
Purchase order template
A purchase order (PO) is given by a buyer to a seller documenting exactly what they want to buy. Information includes the type of products, quantities, agreed-upon prices, shipping details, and more.
Purchase orders provide you with a record of what you ordered and for how much. This will give you something to reference if you run into problems later on. For example, if you received the wrong number of units or were charged a higher price, you could use a purchase order to resolve these issues.
Sales quote template
A sales quote isn’t necessary for all businesses or customers, but it’s good to know about how they function. Sales quotes are useful when prospective customers are asking about how much an order could cost, but they aren’t quite ready to make that order yet. You’ll often deal with sales quotes in bulk orders or for custom orders, where special items need to be created for a customer.
Sales order template
A sales order (SO) is a document given to customers before the delivery of goods or services. The information on a sales order is very similar to a purchase order, including the products, quantities, pricing, and totals. Much like a purchase order, these work as a great reference, so both parties know what was agreed upon at the time of the sale. If any issues arise, you can simply go back and check your sales order.
Pick list template
We’ve written a whole other article about pick lists and how they can help you prepare orders faster. If you’ve been picking orders one at a time, then a pick list can improve your workflow by enabling batch picking. When your warehouse workers are able to retrieve products for several orders at a time, you can save a few extra hours each week.
Bills of materials template
A bill of materials is a document outlining the specific components that make up an item. In other words, it’s like a recipe for manufacturing. It’s also sometimes called BOM for short, product structure or associated list. They are most completely used in manufacturing companies to create items from raw materials.
Acting on a Bill of Materials usually comes in the form of a work order (WO), which is the act of using the BOM (recipe) to create finished goods. For example, if you’re manufacturing sunglasses, you might create a work order detailing that you need 20 pairs of lenses and 10 frames.
However, a work order can sometimes be the same thing as a purchase order (PO). One company might send a work order to another company to request their products/services.
Ditch the Excel inventory templates and start using inFlow
If you’re looking to get a complete system that can replace all those clunky spreadsheets, try out inFlow Inventory. inFlow is a software system that can run your business. You’ll be able to instantly create sales orders, purchase orders, invoices, receipts, and much more. Give it a try today!