inFlow Inventory + Xero integration
Your books update themselves. So does your inventory.
You’re already using Xero to manage your finances. inFlow takes care of everything Xero wasn’t built for — the stock, the orders, the warehouse floor — and keeps your books accurate as you go.
Every sale, purchase, and payment records itself. Your accountant sees clean, current data in Xero. Your team works out of inFlow without touching Xero at all.
Trust Xero for your books.
Use inFlow for everything else.
Xero keeps your finances sharp. inFlow handles the operations that feed it — and the two work together so neither your team nor your accountant has to do the work twice.
See exactly what you have, where it is, and what it’s worth — across every warehouse, bin, and location. inFlow updates your Xero inventory asset account automatically, so your balance sheet reflects reality.
Set minimum stock levels and inFlow alerts you when it’s time to restock. Generate purchase orders directly from those alerts. When the goods arrive, the bill is already waiting in Xero.
From the moment a customer places an order to the moment it ships, inFlow handles the workflow, including pick lists, packing, tracking numbers, and shipping integrations. Every financial step is captured in Xero automatically as it happens.
Let B2B customers browse your catalog, place orders, and pay through a private online showroom. Orders flow into inFlow and invoices push to Xero automatically.
Use the inFlow Smartphone Scanner or any mobile device to scan stock during receiving and picking. Fewer keystrokes means fewer discrepancies between what’s in your warehouse and what’s in your books.
What does the inFlow + Xero integration do?
Everything the integration handles, at a glance
What happens in inFlow
What happens in XeroThe details
How inFlow and Xero work together to keep your inventory and financial records accurate.
Sell something 
invoice in Xero
When a sale is invoiced in inFlow, a matching invoice appears in Xero with line items, customer details, pricing. Payments sync both ways: record a payment in inFlow and it reflects in Xero, or have your accountant reconcile in Xero and it comes back into inFlow. Either way, your accounts receivable stays current without anyone doing double entry.
Receive stock bill in Xero
When a purchase order is received in inFlow, it becomes a bill in Xero with the right supplier, quantities, and costs already filled in. Payments sync both ways here too: pay a bill in inFlow and it updates in Xero, or have your accountant mark it paid in Xero and it comes back into inFlow. Your accounts payable reflects what’s actually landed, not just what was ordered.
Inventory moves books update
Every time stock changes hands (i.e. a sale, a receiving, an adjustment, a write-off) inFlow updates your inventory asset account and cost of goods sold in Xero. Your profit and loss reflects what’s actually happening, not a snapshot from last month’s reconciliation.
Payment received mapped to the correct account
Map your payment methods to specific accounts in Xero. Each transaction lands exactly where it should, giving your accountant a clean breakdown of revenue by payment type without any manual sorting.
Report on what matters with tracking categories
Tag transactions with categories (e.g. region, salesperson, department) and those tags appear on line items in Xero. You can run the reports your accountant actually needs without building workarounds in your chart of accounts.
Your clients who sell physical products need inventory software, and inFlow is built for exactly the businesses you work with.
Join the inFlow Partner Program to get access to training, co-marketing opportunities, and a listing in the inFlow Partner Directory. Refer clients you think are a good fit, and we’ll take care of the demos, onboarding, and support.
FAQs
Does inFlow update Xero automatically?
Yes. Every time a sale is invoiced, a purchase received, or a payment recorded in inFlow, the corresponding record updates in Xero based on your automation settings. There’s nothing to trigger manually.
Does inFlow sync payments, not just invoices?
Yes. The integration includes two-way payment sync. Payments recorded in inFlow push to Xero, and payments updated by your accountant in Xero pull back into inFlow. Your invoices and bills stay reconciled in both systems.
What financial data moves from inFlow to Xero?
Sales as invoices, purchases as bills, inventory asset values, cost of goods sold, payments, and refunds as credit notes. Account mapping during setup determines exactly which accounts in your Xero chart of accounts each transaction type goes to.
Can I choose which accounts my transactions will be sent to in Xero?
Yes. During setup you map inFlow’s transaction types to specific accounts in your chart of accounts. Payment methods can be mapped individually too, so cash, card, and bank transfers each land in the right place.
What are tracking categories and do I need them?
Xero tracking categories are optional. They let you tag transactions with up to two reporting dimensions (e.g. region, salesperson, department) which appear on line items in Xero. They’re useful if your accountant needs that level of detail, or if you want to map GL codes across departments or product categories.
Does inFlow track inventory quantities or just values?
Both. inFlow tracks quantities in real time as stock moves. Xero reflects the financial value of those movements: inventory asset account changes and COGS. Your operations team works from inFlow; your accountant works from Xero.
How long does setup take?
Most businesses are connected and syncing within 15 minutes. The main step is mapping your transaction types to the right accounts in Xero, which usually takes 10 minutes if you have your chart of accounts handy.
Is the Xero integration available on all inFlow plans?
Yes. The Xero integration is available on every inFlow plan.
Does inFlow connect to anything else?
Yes. inFlow offers 95+ integrations across accounting, ecommerce, and shipping, including QuickBooks Online, Shopify, WooCommerce, and major shipping carriers.