inFlow Inventory + QuickBooks Online
Keep your books clean. Keep your inventory moving.
When inFlow and QuickBooks are connected, your books update as your business moves.
Sales become invoices. Purchases become bills. Payments sync both ways. Nothing falls through the cracks, and nothing needs to be entered twice.
QuickBooks and inFlow: better together.
QuickBooks and inFlow are built for different jobs, and that’s exactly why they work well together. QuickBooks handles your finances. inFlow handles your inventory.
Every sale, purchase, and payment flows between them automatically, so your books stay accurate without anyone doing the work twice.
Stock on hand, stock on order, stock by location. inFlow tracks every unit and pushes the total inventory value to QuickBooks automatically, so your balance sheet reflects what’s actually in your warehouse, not what was there last time someone counted.
When stock arrives and is received in inFlow, a bill appears in QuickBooks with the supplier, quantities, and costs already filled in. Your accounts payable reflects what’s actually landed, not just what was ordered.
inFlow manages the full order workflow (picking, packing, shipping) and pushes the financial result to QuickBooks when the job is done. Your team stays in inFlow. Your books stay current.
Let B2B customers place their own orders through a private portal. They browse your live catalog, submit orders, and pay online. inFlow picks it up from there and QuickBooks gets the invoice automatically.
Use the inFlow Smartphone Scanner or any mobile device to receive stock, pick orders, and run cycle counts. What gets scanned gets recorded, in inFlow and in your books.
What does the inFlow + QuickBooks Online integration do?
Everything the integration handles, at a glance
What happens in inFlow
What happens in QuickBooks OnlineThe details
How inFlow and QuickBooks Online divide the work and stay in sync.
Invoice a sale 
it’s in QuickBooks
When you invoice a sales order in inFlow, QuickBooks gets a matching invoice: line items, customer details, shipping address, payment terms. From there, payment sync takes over. Record a payment in inFlow and it marks the invoice paid in QuickBooks.
Or record it in QuickBooks and inFlow updates to match. Accounts receivable stays accurate in both places without anyone reconciling manually.
Receive a purchase order bill lands in QuickBooks
The moment stock is received in inFlow (fully or partially) a bill appears in QuickBooks with the supplier, quantities, and costs pre-filled. Pay it in inFlow and QuickBooks updates. Pay it in QuickBooks and inFlow knows. Either way, your payables reflect what’s on your shelves, not just what was quoted.
Stock moves value updates automatically
Every sale, receipt, and adjustment in inFlow triggers an update to your inventory asset account and cost of goods sold in QuickBooks. Your P&L reflects actual activity as it happens, not a number someone exported last week.
Map payments to the right accounts from the start
During setup, you map inFlow’s payment methods to specific accounts in your QuickBooks chart of accounts. Cash, card, bank transfer — each one lands where it belongs. No manual sorting, no journal entries to clean up at month end.
A lot of the small and mid-size businesses you work with sell physical products. And a lot of them are managing inventory in ways that create more work for you, with spreadsheets, manual entries, stock numbers that never quite match the books.
inFlow is the inventory system built for exactly those businesses. Join the inFlow Partner Program and you’ll get training, co-marketing opportunities, and a listing in the inFlow Partner Directory. When a client is a good fit, refer them, and we’ll handle the demos, onboarding, and support.
FAQs
Does inFlow integrate with QuickBooks Online?
Yes. inFlow connects directly to QuickBooks Online and automatically syncs invoices, bills, payments, inventory asset value, and cost of goods sold. Setup takes most businesses around 15 minutes.
How does the two-way payment sync work?
When a payment is recorded in inFlow, it pushes to QuickBooks and marks the corresponding invoice or bill as paid. When a payment is recorded in QuickBooks, inFlow pulls the update. You can configure the sync to go one way or both, whichever matches how your team works.
What financial data does inFlow send to QuickBooks Online?
Sales orders become invoices. Purchase orders become bills. Payments, refunds, inventory asset value changes, and cost of goods sold all sync automatically. During setup you map each transaction type to the right account in your QuickBooks chart of accounts.
Does inFlow track inventory quantities or just values?
Yes. inFlow tracks quantities in real time; by location, by bin, by variant. What it sends to QuickBooks is the financial value of those movements: changes to your inventory asset account and COGS. Your team manages stock in inFlow; your books reflect it in QuickBooks.
Which QuickBooks Online plans and regions does inFlow support?
inFlow works with all paid QuickBooks Online plans (Simple Start, Essentials, Plus, and Advanced) across the US, Canada, UK, and Australia.
Is the QuickBooks Online integration available on all inFlow plans?
Yes. QuickBooks Online is available on every inFlow plan that supports integrations.
Does inFlow connect to anything else?
Yes. inFlow offers 95+ integrations across accounting, ecommerce, and shipping, including Xero, Shopify, WooCommerce, and major shipping carriers.