knowledge base

You can set up different user accounts and passwords for different people to use. This will allow you to control who can see and edit what, and it will also help you see who was responsible for some work. The Free Edition of inFlow is limited to a single user.

Setting up Users

To set up users from the inFlow menu start button, select Settings and click General Settings. From the Company Settings dialog box, click the Users button and view the Users tab. From there, you can create new users, or deactivate or modify existing users.

To create a new user, click the Add button.

To deactivate an existing user, highlight that user and click the Remove button. This will prevent that user from signing into the system in the future. Deactivated users can be viewed and reactivated by clicking the Show All button.

Default User and Password

By default inFlow Inventory has a single user that comes pre-installed with all access rights. The default user name is Default User, and the default password is left empty.

Bypassing Login

If you only have one active user with an empty password, then inFlow won’t ask you to log in.

Usually, when logging in, users can choose to Log in automatically next time from the login screen. If you want to disable this for security reasons, then you can check the option “Require Login every time?” in the company settings.

Access Rights

A user’s access rights determine what he or she is allowed to view or modify in the system. Checkboxes under the View columns determine whether or not that user is allowed to view the details of the corresponding entity. The Edit column determines whether or not that user is allowed to make changes to it.

The Name field is a descriptive name for this user, or the name of the account holder. The password is the initial password for that user. Users can also modify their passwords by selecting Personal Preferences from the Settings menu.

Checking the Administrator box gives this user administrator access, which allows him or her to make changes to other user’s access rights. There must be at least one active administrator in the system.

You can quickly assign a group of access rights to a user by copying the access rights from another user. To do this, click the Copy From button and select the user whose rights you want to copy. You can also select Full Rights or No Rights to quickly grant or take away all rights from this user.

Unchecking the Active box makes this user inactive, which prevents him or her from logging into the system. The user can be reactivated by checking the Active box.